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A Stress Free Guide to Planning a Perfectly Personal Wedding- Size Matters!


Some couples dream of a big wedding with a huge party and invite their whole family, all their friends, work colleagues, and neighbours. Others elope with just the two of them, or visit a far flung exotic location with just a handful of people. The size of your wedding is a personal choice and whether it is small, medium or large you will be able to find a wedding venue that works for you; but before you start spending your spare time visiting different locations it helps to have a fair idea of the number of guests that will be there on your big day.

It might not be the most exciting part of your wedding journey and to be honest it could be stressful, emotional, or even brutal getting your guest list finalised but it is best to get it sorted as quickly as possible so you can move on to the fun stuff! Here are some helpful tips to get you started.

It’s all about the money…!!

Each guest adds to your budget in terms of food, drink, wedding venue size, favours, size of the cake...the list goes on. So before you start creating a guest list you need to confirm who is paying for what. See we said it could get brutal!

If you and your partner are paying for the entire wedding then it’s worth letting your parents know your expectations around the guest list so there are no surprises. You are paying so you get to choose the guest list- even if that excludes your mum’s second cousin twice removed (you get the idea!). If your respective families are paying for part of your wedding things could get a little trickier so it is important to agree a guest list before you start spending.

A traditional rule of thumb is to split up the guest list to keep things fair. For example if you have a guest list of 100 you and your partner would invite 50 and then your family would invite 25 and same for your partner's family. You can negotiate these numbers but it shows some good will towards your families, especially if they are financially contributing to the day, to let them invite some guests. 

Create your dream list...then cut it back!

Begin writing your list and include every person you can imagine attending your wedding. Pretend that you have an unlimited budget and then use some rules to cull the list back, making sure you stick to them. Here are some suggestions to help you reduce your numbers:

- If you are not related and haven’t spoken to them in 2 years delete!

- If neither of you have spoken to, met or heard their name before remove!

- If you are only inviting them because you feel guilty then reconsider! 

- Do you want children to attend the day ceremony only? This might affect who will be able to come at night so keep that in mind.

- Can single friends or family bring a plus one?

Remember you will have some people who can’t make the day so you could have a ‘B’ list of people you can invite if you have the room- but make sure these are still people you actually want to attend your wedding! Once you have got to this point and you have a rough starting point for your numbers you can plan your budget and look for your venue!

If you are getting married in Wellington just search ‘wedding venues in Wellington‘ to find Te Papa Venues. They offer a wide range of personalised wedding packages to suit small, medium and large wedding so contact one of their experienced wedding coordinators to arrange a viewing of their beautiful indoor and outdoor wedding locations.

Contact our friendly team to make a booking!

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